Absenteeism & Expulsion Policy – For non-EEA Students
This policy sets out the procedure surrounding the notification of absenteeism and expulsion as practiced by English Language Ireland with regards to our non-EEA students.
As of October 1st 2015, all non-EEA students who are enrolled on an English Language course must meet the minimum mandatory requirement of 85% attendance over the length of the course, as specified by the Irish Department of Justice.
The class in which the student is enrolled may not have more than 15 students and the student may not change classes or attend any classes other than the one for which they are registered for the duration of the programme.
The persons responsible for attendance records are the class teachers and Maura McVeigh (Bookings and Accommodation Officer), reporting to Mike Stanley (Director of Studies).
It is the student’s responsibility to ensure that they meet the requirements of their immigration status with regards to the course on which they are enrolled and to attend their classes regularly and punctually.
Records of Attendance
Attendance is recorded daily in class by the class teacher and this record is put into the attendance file. Students who arrive more than 15 minutes late for class or who leave more than 15 minutes early, will be marked absent for that class period.
Classes for non-EEA students take place Monday to Friday between 9:30am and 12:30 pm. The first class period each day is from 9:30am to 11am and the second class period each day is from 11:00 to 12:30 pm.
Illness and Absence
If a student cannot attend class due to illness, they must inform ELI administration BY EMAIL OR BY TELEPHONE on the first and subsequent day of their absence.
Where absence is uncertified by a doctor for more than 2 consecutive days, the student will be contacted immediately to inform him/her of their responsibility regarding their attendance.
Disciplinary steps in the case of attendance dropping below 85%
All such communications will be added to the student’s file.
This disciplinary process will be explained to the student before they enrol on the course and at each point in the process, the student reserves the right to appeal or review their situation with regards to absences from the course for which they are enrolled.
All personal holidays/course breaks must be agreed with ELI in advance. ELI will give the student a written confirmation of the course break and this will be added to their file.
All public holidays and school holidays are available to the student via our website (http://englishlanguage.ie/student-academic-calendar/ ) and at ELI reception.
Holidays cannot be “front-loaded” (this means that holidays cannot be taken at the start of a course), and may not exceed 33% of maximum attendance. Students therefore cannot take holiday leave until they have been agreed with ELI.
It is an offence to request a change of attendance record by any member of the staff at ELI in order to maintain a minimum level of attendance and immigration will be informed immediately if this occurs.
In the case of non-EEA students, when a student’s attendance has fallen below 85% and it is not possible (even with full attendance) for the student to make up the uncertified absence, ELI is obligated to inform the Irish Immigration Authorities.